When you register for a BRNW 2026 tour on BikeReg, you’ll have the option to buy a personal trip insurance policy. WE HIGHLY RECOMMEND THIS. The policy will cover you for most reasons if you have to cancel, but make sure you know what is covered and what is not. These policies are not connected to BRNW in any way; you’ll work directly with Allianz, the policy carrier, to purchase a policy and file any claims.

Our rider cancellation policy remains the same as 2025.

With a Waitlist
If you cancel at any time and there’s still a waitlist for the event, we refund your registration fee minus the BikeReg transaction fee and a $250 transfer fee.

No Waitlist - More than 60 days
If you cancel more than 60 days out from the event start and there’s not a waitlist, we’ll refund you 75% of your registration fee minus the BikeReg transaction fee.

BRNW Oregon 2026: By April 22
BRNW Washington 2026: By May 12

No Waitlist - 60 days or fewer
If you cancel within 60 days of the event and there’s not a waitlist, we’ll refund you 50% of your registration fee minus the BikeReg transaction fee – if you have documentation of the cause (medical, hardship, death in the family, etc.).

BRNW Oregon 2026: After April 22
BRNW Washington: After May 12

If you cancel within 60 days of the event and there’s not a waitlist, and you don’t have documentation of the cause, you won’t receive a refund.

If you have to cancel, let us know right away via email, at info@brnw.org. The date we receive your request will be the date used to determine any refund or credit.

BRNW has event-cancellation insurance that covers natural disasters, such as forest fires, if they prevent us from having our event. If we have to cancel an event for a covered reason, riders are refunded 100% of their fees by the insurance carrier.

If BRNW has to cancel an event for a reason not covered by our event insurance, we will refund riders the maximum amount possible, based on our available funds and our obligations. In other words, we’ll give riders back all we can while still remaining financially solvent.

If you have to cancel your registration, we can transfer it to another person if the event has a waitlist. If someone takes your spot, you’ll receive a full refund, minus the BikeReg transaction fee and a transfer fee of $250. If no one can take your spot, our regular Rider Cancellation policy applies. We cannot transfer registrations to the following year.

If a ride fills up with registrations, we’ll establish a waitlist. If a ride is sold out, you’ll only see the waitlist option on BikeReg if you try to sign up. We initially take around 330 registrations, anticipating we’ll get around 30 cancellations to achieve our final ride size of 300. The waitlist is based on the chronological order of when waitlist signups are received.

When you sign up for a waitlist, you don’t pay anything unless you’re offered a spot later and accept it.

If you’re on the waitlist, we’ll send periodic updates of the current list so you have an idea of where you are. If a rider spot opens up for you, we’ll send you an email to let you know. You have the choice to take the open spot or not. Only if you accept the spot will you be charged.

If you need an electric power connection overnight to run a CPAP machine on the event, tell us when you register, We'll designate a spot in camp for CPAP users (adjacent to Tent & Porter), and provide electrical access.

We welcome pedal-assist (Class 1 or 3) e-bikes on our tours. The are only two restrictions: 1) you must be an experienced rider who fully understands safety and etiquette on a large tour, and 2) you must be on a road-bike style e-bike, maximum weight 40 pounds.

We provide a dedicated bike-charging station in each camp, and there is a $25 fee to pay for that infrastructure.

If you’d like to request an e-bike spot, you must let us know before you register. We consider requests on a case-by-case basis.

If you bring a non-approved e-bike on the ride, you can be removed from the ride. We just need to be able to ensure everyone's safety - riders and crew.

Here’s a copy of our 2026 tours participant waiver for you to review. You’ll get a chance to e-sign the waiver when you register on BikeReg, so it’s a good idea to read it ahead of time to get through registration more quickly. We’ll also have print versions available at event check-in.